Preschool program at The Baldwin School of Puerto Rico

Emergency Preparedness and Procedures

Dear Baldwin community,

The following is an overview of our emergency preparedness and procedures. Our administrative team has met numerous times over the last week to ensure all responsible parties are fully aware of our procedures. We have also reviewed all our current practices to ensure we are in compliance with recommended best practices.

Baldwin has established protocols and practices related to lockdown, fire, earthquakes, etc. Alternating drills are practiced monthly throughout the year. With regards to earthquakes, the focus of current concern, Baldwin adheres to FEMA-recommended procedures: drop, cover, hold on (both indoors and outside). You can find this explained at ready.gov/earthquakes. This same protocol can be used in your home in the event of pronounced seismic activity.

Baldwin has assigned Divisional and Global (campus-wide) emergency teams. Divisional teams are responsible for evacuating students, as situations merit, to designated rally points around campus. They are also responsible for ensuring that all students are accounted for and attended to, and for initiating communications with parents. Global teams are responsible for additional sweeps of all school areas. They also attend to other key tasks in emergency situations, including the distribution of water and the establishment of first aid stations. Divisional teams are led by principals and aided by support staff. Global teams are composed of all other campus administrators and led by the Headmaster.

Rally points are large, open spaces, such as our soccer field, where students can safely congregate away from structures, trees, and power lines. We have primary, secondary, and tertiary rally points, depending on current conditions, identified for all campus sectors. While the primary rally points are defined, Principals and the HOS reserve the right to alter the rally point to secondary and tertiary sites when conditions warrant. In general, we will congregate on the soccer field.

In the event of an emergency and as conditions warrant, e.g. a significant earthquake has occurred, students will be evacuated to on-campus rally points. Once all students and staff are accounted for, administrative personnel will begin contacting parents via lists drawn from Veracross. Classroom lists are prepared in advance and are located in emergency binders by classroom. All student lists are up-to-date. Baldwin personnel will stay with their students until all children are picked up by their parent(s).

Should a scale emergency occur, it is likely that cellular systems and phone lines will be temporarily overwhelmed and potentially damaged. Roads may also be impassable. Parents should make their way to campus as they can, even if they have not been reached by a staff member. Once on campus, parents must seek out their child’s principal first, so that we may verify the parent has arrived and that a child is safe to leave campus with their adult.

In the event that students are away from campus, e.g. at sporting events or on field trips, coaches/teachers will stay with their students at the host site, and follow the host site’s emergency protocols. Once the emergency has passed, Baldwin personnel will work to make contact with the coach/faculty. Once in contact, Baldwin will determine whether parents should pick up their children at the host site, and/or whether it is safe to bring students back to our campus. We are confirming that host schools for athletics are both certified and have emergency protocols in place.

Baldwin has a number of safety systems and contingency plans. In addition to alarms, Baldwin has a large cistern of regularly and automatically circulated potable water. We have an additional 100,000 gallons of greywater. Baldwin has emergency generator power for all campus areas. Liquid petroleum storage tanks are equipped with temblor valves that automatically shut off in the case of a seismic event. We have redundant communication systems, including satellite phones. We have a wide array of emergency and medical equipment. Five defibrillators (AED) are positioned around campus and are regularly serviced. Staff is trained regularly in CPR and basic first-aid. All teachers are equipped with an up-to-date first aid kit.

Please be assured that we take campus safety very seriously and make every effort to ensure that everyone is safe and secure at all times.


James Nelligan
Headmaster